Further information

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When you are out of the office you can have your MS Outlook messages replied to automatically to let the sender know that you are away.

Outlook's tool for this is called the 'Out of Office Assistant'. Please refer to the relevant platform below.

Outlook 2003/2007 

Setup

  1. From the Tools menu in Outlook, click on 'Out of Office Assistant'
  2. Select 'I am currently Out of the Office'
  3. Type the text that you would like to appear in the automated reply in the text box
  4. Click OK and you are done.
  5. Outlook will prompt you to turn off the automated reply when you return.

Turn off

  1. From the Tools menu in Outlook, click on 'Out of Office Assistant'
  2. Select 'I am currently In the Office'
  3. Click OK and you are done.

Outlook 2010

Setup

  1. Select the Automatic Replies option from the File menu
  2. Enable the Send automatic replies optionType the text that you would like to appear in the automated reply in the text box
  3. Click OK and you are done.

Turn Off

  1. Select the Automatic Replies option from the File menu
  2. Select the Do not send automatic replies option

Webmail

Please note that you must use Internet Explorer to access the options below. 

Setup 

  1. Log in to ECS webmail, and select Options from the top-right
  2. Select the Out of Office assistant from the list on the left of the window
  3. Select the Send Out of Office auto-replies option
  4. Type the text that you would like to appear in the automated reply in the text box
  5. Click the Save button in the top-left

Turn off

  1. Log in to ECS webmail, and select Options from the top-right
  2. Select the Do not send Out of Office auto-replies option
  3. Click the Save button in the top-left